How to Organize Data Protection

It is crucial to establish a security strategy for data to keep up-to-date with latest regulations and best practices. A well-designed strategy will create confidence in your employees and customers while avoiding costly fines.

A reliable data protection plan starts with a thorough list of the information in your company. This allows you to categorize information by type or location, as well as access. For instance, some kinds of information are more sensitive than other types such as personal health information (PHI) and financial or credit card details. You can then prioritize security measures based on the importance and sensitivity of the information.

Also, identify who has access to specific information. This includes employees in branches, contractors who help your network as those who work remotely using devices like digital copiers, inventory scanners, and mobile phones. Consider limiting their access to only the essential information required to fulfill their duties, such as only keeping the credit card details of customers in the event of a need.

Also, ensure that all your facilities have cameras with motion sensors and night vision to detect unauthorized entrants entering file servers, archives or backups. This will be useful for stopping people who are taking photographs of whiteboards or monitors which contain sensitive information. It can also assist to identify employees who haven’t properly logged out.

It is also essential to communicate your company’s policies and procedures to everyone in the organization. Make sure your employees are aware of cybersecurity threats like phishing scams targeting passwords and encourage them to report suspicious behavior.

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