Setting Up a Data Room

If you’re in the beginning stages of raising money, or are seeking to demonstrate the viability of your business through due diligence to potential investors, establishing an online data room is crucial. Our experience has shown that companies that are successful in securing investment have an organized data space and an effective presentation deck.

The most important part of setting up a Data Room is the way to organize the folders and documents so that the buyers are able to easily understand what they are studying. This may include making a table or index that lists the primary folders in your data room, such as “Finance” or “Marketing”. You’ll have to create subfolders within these sections that group documents by topic. This will assist buyers in finding the information they require and accelerate the due diligence process.

You’ll need to include a section which highlights your company’s current customers and references. This will help investors to get to know the customer base of your company and also see how far you’ve come in your industry.

Invite users to your data room once you have completed the structure. You can do this via the User Management section of the Manage your Data Room page. Secure virtual datarooms can be secured with permission settings that are flexible and allow you to invite users that require specific access rights to access documents. This is a huge benefit over physical datarooms that require all guests to be present at the same time and can only accessed during office hour.

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